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Series Board Membership
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TOPIC: Series Board Membership

Series Board Membership 5 years ago #287

How are the Series Director and Board positions chosen for each series? Is this something that is voted on at the Executive Board Meeting at Nationals? If not, who is supposed to decide on who the Series Director and board members are for each series? We have several parents in our series who want to participate and get more involved, but we can't seem to get information. It would be helpful to know what is done in other series.
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Re:Series Board Membership 5 years ago #289

  • Shreader
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Each USASA Series is an independent entity.

The USASA Board of Directors is composed of all the series directors, plus a few others like coaches and judges reps.

In a perfect world each series would hold their own Non Profit registration (501 c3) for the state they operate in, and that would mean that each series would have a board of directors to run each series. Then each series board of directors would be elected by people from that series.

That is NOT how series are currently set up, and it would take the Overall board of directors to approve of a change.

One way would be for some sponsorship money to each series to then go and have a 501 c3 drawn up for each series.

There is one overall 501 c3 set up for the organization but it does not spell out how each series is set up. As such each series is sepratly responsible for their taxes and the overall organization is not responsible for each series tax liabilty.

Hope this helps explain...
Tom Collins
Same name as the drink, but twice as intoxicating
USASA X-Executive Director
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Re:Series Board Membership 5 years ago #296

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It took awhile but we are set up as a 501(c)4, a sports variation of 501(c)3 because we allow people who are not children under 18 into competitions, that is what IRS told us. We have a Board that oversees both our training program and our Series. There are many different ways that you can set up a legal Board of Directors and ByLaws. We are set up to have a minimum of 5 Directors and currently have 6 with a new Treasurer coming on Board soon for 7. We hold monthly Board meetings, except for a few months off during the summer and anybody is welcome to apply to be a Board member and come to any Board meeting even if they aren't a Board member. We actively recruit volunteers and try to keep people informed. The Series Director is sanctioned by USASA though so when we have a change in Series Directors we notify USASA and ask for approval. When we have parents who want to be involved but don't know how to, I jump on it! We have more "volunteer opportunities" than willing volunteers so when things don't get done (this year publicity and swag were lacking) it's easy for parents to see a problem they can solve.
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Re:Series Board Membership 5 years ago #307

Where is your series and would you be willing to share a sample of your bylaws, articles, and other board formation and operational information? Sounds like you have a really successful system in place.
Thanks.
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